HR Administrator Wanted!

We are looking for someone who is passionate about HR administration! With us, you will have the opportunity to work broadly with qualified HR administration in a socially important organization, where service, quality, and development are in focus.

About the Role and Your Responsibilities

As an HR Administrator with us, you will provide qualified administrative support and assistance within several HR-related processes and HR systems. You will have many points of contact and work closely with managers, unit administrators, HR colleagues, and central functions within the organization. Your work style is characterized by good service, structure, and a clear solution focus.

The assignment is broad and varied. With interest, willingness, and ability, you will tackle both ongoing, more routine tasks and more complex issues that require analysis and improvement work. You will prioritize independently, identify development and improvement areas, and proactively contribute solutions in daily HR work.

An important part of the role involves scheduling and staffing issues. You will actively support the operations in this area, including related to our ongoing pilot project within AI scheduling. Here, you will provide administrative support, follow-up, and documentation to aid planning and decision-making.

Within the organization, competence supply is a pressing and prioritized issue. Based on the challenges present, you will contribute administratively to the work with competence supply and participate in issues currently in focus within the unit. This may involve producing statistics and documentation, following up on initiatives, and supporting operations in efforts to reduce absenteeism and enhance employees' language skills.

Your Responsibilities Also Include:

• Producing statistics, analyzing data, and creating various types of reports and decision support
• Working with follow-up and contributing documentation for operational and HR follow-up
• Responding to basic labor law questions
• Collaborating and cooperating with central functions responsible for hiring and payroll administration
• Supporting colleagues in various development and improvement projects
• In some cases, participating in training and support for unit administrators

You have a strong interest in systems and digital working methods. You are accustomed to working in various systems, see patterns and changes in data, and work proactively to improve working methods and processes using system support.

We Are Looking For You

with post-secondary education in the HR field, e.g., from YH, or other education that the employer deems relevant. You have several years of current experience in HR administrative tasks. We expect you to have a high service ability, be able to prioritize, and work efficiently. It is an advantage if you have worked with labor law and collective agreement issues. Training in and experience with IT tools such as PersonecP, Time Care Pool, WinLas, and Multi Access are also advantageous.

You enjoy collaborating and working in teams and understand the role of professional support to operations. You have the ability to see the organization from a holistic perspective, are meticulous, responsible, and can handle fast-changing situations. You are used to working in a structured and independent manner and have the ability to prioritize and manage many tasks simultaneously. Delivering good service is part of who you are and what motivates and drives you. To be successful in the role, good communication skills and proficiency in Swedish, both spoken and written, are required.

We Offer You

As an employee with us, you will be offered a range of benefits focusing on balance, security, and health. Lund Municipality is a large organization with many exciting operations and opportunities for employee development. As an employee, you will also have access to our benefits portal where you can easily view and manage your benefits.
Learn more about our benefits here. (https://lund.se/arbete-och-lediga-jobb/sa-ar-det-att-arbeta-med-oss/det-har-ger-vi-dig-som-medarbetare)

About the Workplace

The HR team consists of 8 HR partners, 1 HR administrator, 1 rehabilitation coordinator, and the HR unit manager. In total, within the department, which also includes communication and recruitment, we are 26 colleagues. The department's mission is to deliver the best operational support in competence supply, work environment and health, labor law, wage formation, employment, working hours, and collaboration. Our vision? To ensure that the HR and communication perspective is a natural part of all processes and decisions, thereby contributing to older people and individuals with disabilities living active, social, and meaningful lives on their terms.

We work in centrally located offices in Lund, right by the train station. We have a close-knit atmosphere, and everyone contributes to our positive group dynamic!

Warm welcome to submit your application today!

In this recruitment, we have chosen to remove the personal letter and replace it with selection questions. Your answers will be an important part of our selection process.

We apply ongoing selection and interviews during the application period. As part of the selection process, we use tests. During the interview, we will ask you about your salary expectations. Please take a look at our salary statistics here. (https://lund.se/arbete-och-lediga-jobb/sa-ar-det-att-arbeta-med-oss/lonestatistik)

Before employment for positions involving care and support work, you must be able to present an acceptable extract from the criminal record:
Check your information in the criminal record. (https://polisen.se/tjanster-tillstand/belastningsregistret/kontrollera-dina-uppgifter-i-belastningsregistret/)

For work within LSS, you also need to order:
Order for children with disabilities. (https://polisen.se/tjanster-tillstand/belastningsregistret/barn-med-funktionsnedsattning/)

Within the care and support administration, approximately 3,400 employees work to ensure that older people and individuals with disabilities can live active, social, and meaningful lives on their terms. We are responsible for the municipality's nursing homes, home care, support for individuals with disabilities, home healthcare, and meeting places for seniors. With us, every individual's needs are at the center, and our operations are characterized by participation, choice, flexibility, and quality, with respect for the individual's integrity and self-determination.

Here, you will have the space to grow. Within Lund Municipality, we place knowledge at the center and create opportunities for development in working life. We offer an inclusive work environment and the chance to influence and make a difference. Do you want to be one of us?